Having these will allow you to easily dismiss other interruptions since you have your high-focus tasks. These become your MITs, and all your focus for the day will be on them. The Most Important Tasks (MIT) method involves selecting what you consider to be the top two or three most important tasks on your list. If you’re still left with long lists or are becoming overwhelmed by the number of tasks you have to get through in a day, it’s time to introduce some more radical tactics. However, some people might prefer to batch their tasks into categories. This will work for a lot of people and is a legitimate way to prioritize the few tasks you should have on your list. However, you might still be wondering in which order you should tackle them? This is where Relative Prioritization comes in-deciding how important and urgent your “Do” tasks are compared to one another.įirst, you can rank your tasks in ascending order according to their importance (no.1 being the most important), and then get going. If there are any tasks you think you might forget about, this is a good time to pop them in your calendar for later down the line or even add them to a list and snooze it until a later date.īy now, today’s list should only contain a handful of tasks that are really urgent. Sounds brutal? We’re only just getting started. That’s right, not on today’s list, not on the general one, just gone. “Remove” tasks should be deleted from your to-do lists. These tasks should be delegated to other people, allowing you to focus on keystone tasks. Therefore, they shouldn’t be on your list at all. “Delegate” tasks need to be done right away but aren’t nearly as important as the ones already in your “Do” section. “Schedule” tasks are equally important, but you’ve got more time to get them complete, so add them to your calendar for another day. They are at the very top of your daily priority list and are essential to success. “Do” tasks are the most important and need to be done right now by you. There are a couple of different examples, but the Eisenhower Matrix is relatively simple, basing its structure on two factors: A priority matrix is a powerful visual and organizational tool that can help establish what is important and keep you and your projects on track. The first way to prioritize your tasks is through the use of a priority matrix. Some are far more extreme than others in really cutting back the excess, so we’d recommend working through these methods in the order they are presented here and moving on the next if you’re still not hitting your goals. There are different ways to prioritize your work, and each person will find the method that works for them. How do you know what to add to today’s list and what to leave in the general pool for another time? Well, we’ll explain to you now! This will be made up of items from your general list that you need to do today and only today. The daily list is your actual tick-through list. This is especially important when delegating tasks, but we’ll get to that a little later. Online Notes also make for easy collaboration since they can be shared with, added to, and edited by, other team members with the click of a button. What’s more, you can add, remove, and edit items in a rolling list rather than continuously collating and scrapping bits of paper. Online collaborative notes give you the ability to add to your general priority list wherever you are, from any device. That notepad and pen might tempt you but think about the practicalities a day, a week, or months down the line. Think carefully about where you want this general list to be. The general list should be ongoing-a place where you (and potentially your team) can jot down tasks as and when they come up, whether in a meeting or via an email. One will be a “general priority” list containing all tasks the other will be a “daily priority list” that will help you stay on track and tick those tasks off. Your priority list will be two separate but related lists. Now it’s time to take control, using your secret weapon…dual lists. The sea of tasks which you have been treading water in. If you’re organizing work for a company, this should generally be business-based tasks, but if you’re going solo, feel free to include everything. The first step in creating the most efficient priority list possible is to write down all the tasks you have-every single one.
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